Terms & Conditions

TERMS AND CONDITIONS OF PARTICIPATION

HYROX Season (2025/2026) – POLAND

GENERAL INFORMATION

Sport IndEx Poland Sp. z o.o., whose registered office is Juliana Falata 19A/1,
87-100 Torun, Poland (“SPORT INDEX POLAND SP. Z O.O. ”, “we” or “us”), organizes the event “HYROX – the World Series of Fitness Racing” (“HYROX”). HYROX comprises several events in various cities around the world, with the world championship as the season highlight and conclusion. HYROX competitions are staged: (i) individually (“Singles”) in the HYROX PRO MEN/HYROX PRO WOMEN and HYROX MEN/ HYROX WOMEN divisions (“Single Divisions”); (ii) as a partner competition (“Doubles”) in the HYROX DOUBLES MEN/ WOMEN/MIXED divisions (“Doubles Divisions”); and (iii) as a relay competition (“Relay”) in the HYROX MEN/WOMEN/MIXED SEASON divisions (“Relay Divisions”).

HYROX events are organized and staged subject to all applicable laws, statutes, common law, regulations, ordinances, codes, rules, guidelines, orders, permits, tariffs and approvals, including those relating to the environment, health and safety or sanitary measures in the context of Covid-19 of any governmental authority that apply to participants (“you”) (together “Applicable Laws”).

THESE TERMS & CONDITIONS

These Terms and Conditions (“T&Cs”) set out and comprise all of the legal terms applying between us and you in relation to your registration to participate and your participation in any HYROX events taking place in Poland (each an “Event”). We reserve the right at our discretion to amend these T&Cs (and the format, date and structure of any Event), including if there is a change in the Applicable Laws; We will notify you if we implement any such changes.

EVENT REGISTRATION

To register to participate in any Event, you must via our website:

truthfully complete the Event booking form (which is available on SPORT INDEX POLAND SP. Z O.O. website). In doing so, you must not use any false information or misrepresent the information of another person as applying to you. Anyone who uses false or misleading information or documents in order to gain entry will have their registration cancelled and may be banned from participating in future Events. The use of false documents to obtain an entry may be a criminal offense;

provide your consent to the storage and processing of your data in accordance with the provisions of the EU General Data Protection Regulations (GDPR);

confirm your acknowledgment and acceptance of these T&Cs; agree to pay SPORT INDEX POLAND SP. Z O.O. the fee payable by you to SPORT INDEX POLAND SP. Z O.O. in consideration of your participation in the relevant Event (“Ticket Fee”) and – if selected – the price for any add-ons, including but not limited to the so called “Flex Add-On” allowing for the return and refund and/or name change of an Event ticket (“Flex Fee”) as well as other add-on relating to photo packages (“Add-on Fee”).

Your completion of the above registration process constitutes a binding, irrevocable and unconditional offer by you to participate in the relevant Event in accordance with these T&Cs.

Once we confirm your registration by email, a binding contract is entered into between us for you to participate in the relevant Event in accordance with, and subject to, these T&Cs (to the exclusion of all other terms and conditions save where expressed to the contrary in these T&Cs).

In order to participate in any Event, you must:

be sixteen years of age or older,

be in generally good health;

at SPORT INDEX POLAND SP. Z O.O. reasonable request, be willing to disclose your state of health (including with supporting confirmation from a qualified medical professional, for example in the form of a doctor’s note);

be duly registered to participate in such Event; and

be accredited in accordance with these T&Cs and in possession of an official start number.

You are solely responsible for assessing the health requirements for your participation in any Event. You acknowledge and agree that: (i) your state of health may change during the period between registering to participate in any Event and such participation (including due to viral infection, illness or injury); and (ii) you bear this risk alone and may not terminate this contract due to subsequent viral infection, illness or injury. You shall solely bear all costs that you incur in complying with clause 4.3 of these T&Cs.

If you are under the age of 18 at the time of registration, you must provide a declaration of consent issued by your parent or other legal guardian, together with a copy of their passport (or other photographic identity card) no later than 2 2 days before the Event in question to: hello@hyrox.pl. If you do not comply with this requirement, SPORT INDEX POLAND SP. Z O.O. may terminate our contract (and revoke your participation in the Event in question) and your Fee will be refunded (minus any services fee already accrued in accordance with clause 5.2 of these T&Cs).

Spectators may purchase tickets for any of the Events. However, SPORT INDEX POLAND SP. Z O.O. reserves the right to require spectators to provide evidence of their state of health at the time of the Events, if necessary by providing evidence in the appropriate form as set out in clause 4.3 of these T&Cs. Spectators must also bear the risk of any subsequent deterioration in their state of health following the purchase of their tickets and any costs that they incur in the provision of any required proof of good health.

SPORT INDEX POLAND SP. Z O.O. reserves the right to disqualify and/or exclude you from participating or attending any Event at any time and without any right to a refund of the Fee, or associated costs of participation in the Events if:

you provide false personal information to us, including during registration;

there is reasonable suspicion that you are not in generally good

health;

your actions and/or omissions (whether before, during or after any Event) endanger the safety of any other participants, spectators or our staff members or other representatives;

there is reasonable suspicion that you are in possession or under the influence of any substances (performance-enhancing or otherwise) at the time of any Event.

Depending on the duration of the Event you can participate once or several times in

different divisions.

If the Event runs for one day only, you can register yourself as an athlete or

your team only once. Double registrations by the same person or team – as

an individual athlete and as a member of a team – will only be considered

once. There is no entitlement to a second starting place. A new/double

registration is excluded

If the Event runs or multiple days, you can register yourself as an athlete

competing in a single division as well as a team division. It is your

responsibility to review the Event’s race divisions and timings. We cannot

guarantee that same race day starts within different division are not

overlapping.

Registration to participate in an Event may be done by using a voucher received in

another HYROX event. Vouchers may not be transferred to any other person or third parties.

RETURN / NAME CHANGE OF TICKETS

Rules apply only to HYROX Gdańsk in the 25/26 season:

If you require a change of your registration or a transfer, we only allow changes or transfers according to the following rules:

If you register for an event Poland, you can only do transfers referring to the same country your registration has been made.

You cannot combine any changes e.g. switch the event AND the division or transfer to another athlete and division. You can only do one change at a time.

If you register for a Single- Event, you may change any of the following in relation to your registration no later than 1 week before the start of the relevant Event:

the participant who is competing;
the Event you are competing at to an event of the same year;

If you register for a Doubles Event, you may change any of the following in relation to your registration no later than 1 week before the start of the relevant Event:

either or both of the participants who are competing;
the Event you are competing at to an event of the same year;
the HYROX competition you are competing in from Doubles to Single due to illness of one partner (please note there shall be no reimbursement of any Fee).

If you register for a Relay Event, you may change any of the following in relation to your registration no later than 1 week before the start of the relevant Event:

any of all of the participants who are competing;
the Event you are competing at to an event of the same year;

Registrations for a Relay Event may not be changed or divided into different HYROX competitions.

You may make any of the registration amendments listed in clauses 4.1.1. to 4.1.5. by contacting our Customer Services at: hello@hyrox.pl. Please note that any such amendments are subject to an additional processing fee.

Registration for participation in an event can be made as a Voucher may not be transferred to any other person or third parties.

Notwithstanding any other provisions of these T&Cs, if you register to participate in any Event under or using a voucher, you may not change the participant competing at the Event in question.
Ticket transfers between events will not be permitted if your requested division is sold out.

These rules apply to all events in the 25/26 season except HYROX Gdańsk.

Depending on the type of your purchased Event ticket, being either an athlete participation ticket with a Flex Add-On (“Flex-Ticket”) or without a Flex Add-On (“Non- Flex Ticket”), an athlete participation ticket in support of a charity as set out in Clause 11 (“Charity Ticket”) with (“Flex-Charity Ticket”) or without a Flex Add-On or a Spectator Ticket (with no Flex Add-On option available) – you may, subject to the terms and conditions set out hereunder (i) return your ticket including any add-ons (e.g., Sportograph photo package) or (ii) or make changes to the person competing. For reasons of clarity please note, that, irrespective of the type of purchased Event ticket, there is no option for you to transfer any purchased Event Ticket to another Event.
You can apply for any of the amendments listed in clauses 4.4. to 4.6. online at: https://pl.hyrox.com/account/login, Registration changes must be carried out independently via the system (forwarding to the online rebooking tool via the order confirmation email or the customer account). Non-Flex Tickets
Purchased Non-Flex Tickets, including Charity Tickets without a Flex Add-on and Spectator Tickets, can neither be returned against payment of the Ticket Fee nor changed in respect to the person competing. The same applies to other add-ons coupled with said tickets. Your agreement with us remains in full force and effect irrespective of any subsequent change of circumstances within your personal sphere that affect your ability to participate in the Event. Flex-Tickets Returns
If you have purchased a Flex-Ticket, which does not mean and include a Flex-Charity Ticket, you can return your Flex-Ticket and any add-ons, other than Flex Add-On itself, to us until one day before your race day at 07:59 a.m. (“Ultimate Cut-Off Date”). For clarity, please note that no returns will be admissible after the Ultimate Cut-Off Date. Flex-Tickets within the Doubles Division or the Relay Division can only be returned altogether. In this case your agreement with us terminates on the day you return your ticket to us. Any purchased Flex-Charity Ticket cannot be returned at all but only be changed in respect of the names of the person(s) competing.
Depending on the time of your ticket return, we will refund the following percentage share of the Ticket-Fee and, if applicable, any Add-On Fees (but not the Flex-Fee) as follows:
100%: full refund of the Ticket Fee and the Add-on Fee if you return your ticket no later than the seven days before your Event participation at 07:59 a.m. (“Full-Refund Cut-Off Date”), or
50%: half refund of the Ticket Fee and the Add-on Fee if you return your ticket any later than the Full-Refund Cut-Off Date. Flex-Ticket and Flex-Charity Ticket Name Change
If you have purchased a Flex-Ticket in the Double Division or the Relay Division or a Flex-Charity Ticket in the Single or Double Division you can, until the Ultimate Cut-Off Date, change of name of the person(s) competing and transfer your agreement with us, free of charge, to such other person, if that person is of the same gender, accepts the T&Cs and, if applicable, the Charity Contract (as defined in Clause 11.1.). Please note, that there is no such option for a Flex-Ticket in the Single Division. Please use the return option, as set out in Clause 4.4 above, instead. Transition Phase
Athletes, who change their tickets relating an event without a Flex Add-On being available to a subsequent Event with a Flex Add-On options, will receive a Non-Flex Ticket for such event. Following the completion of such transfer the issued Non-Flex Ticket is subject to these T&Cs including the exclusion of a return or transfer outlined in Clause 4.2.3 above.

THE FEE, SERVICE FEE AND TERMS OF PAYMENT

All listed prices on our registration page are stated to be inclusive of VAT.

In addition to the Ticket Fee, and – if selected – the Flex Fee as well as the Add-On Fee

(altogether the “Fee”), a service fee amounting to six per cent (6 %) of the total value of

the Fee is payable upon submission of any registration to participate or attend in any Event. This must be paid by you in addition to the Fee.

The Fee and service fee are due for payment immediately upon Event registration. Such payments may be made by:

credit or debit card;
Google Pay;
Apple Pay; and
Visa Checkout.
Blik
Klarna
Przelewy24

If payment is not processed for any reason whatsoever, SPORT INDEX POLAND SP. Z O.O. is entitled to terminate our contract immediately without liability. You shall be liable for all costs reasonably associated with such termination.

ARRIVAL / ACCESS TO THE EVENT

Upon arrival at an Event and subject to your presentation of:

your official registration confirmation;

your proof of identity;

if applicable, proof of your state of health,

you will receive your starting documents and be granted access to such Event, provided you are not showing any typical symptoms of illness (including but not limited to shortness of breath, coughing or fever). For clarity please note that access to the Event in connection with an athlete’s Event ticket is restricted to the day of the race; it does not allow for multiple-day entries.

SPORT INDEX POLAND SP. Z O.O. reserves the right to request further explanation from you regarding your health status. If, at any Event, you display typical symptoms of illness (such as shortness of breath, cough or fever) or other indications of a viral infection, SPORT INDEX POLAND SP. Z O.O. may remove you from the Event in question with no refund of the Fee.

You must check your starting documents for completeness upon receipt. Your timing

chip, contained in the starting documents, must be returned to the Event staff in the

finish area immediately after crossing the finish line. If your timing chip is lost or damaged

by you, the Local Organizer reserves the right to recover from you all attributed costs amounting to EUR 100.00 (Euro one hundred).

POSTPONEMENT / CANCELING OF THE EVENTS

SPORT INDEX POLAND SP. Z O.O. is under no obligation to hold the Events and, subject to the remainder of this clause 7, may without liability postpone or cancel, or change the time or location of, any or all of the Events for any reason, including due to:
- circumstance not within SPORT INDEX POLAND SP. Z O.O. reasonable control;
- a decision to protect the safety of any members of the public or Event participants;
- any changes to the Applicable Laws.

If any Event for which you are registered is cancelled altogether, you shall be entitled to a free rebooking to an alternative HYROX event of your choice taking place within the Poland during the same or next season of Events.

If any Event for which you are registered is postponed, your contract with us (including these T&Cs) shall remain unaffected and your registration shall remain valid for the next rescheduled edition of the postponed Event in question.

Notwithstanding clauses 7.2 and 7.3 of these T&Cs, if: (i) any Event for which you are registered is cancelled or postponed; and (ii) you can demonstrate to SPORT INDEX POLAND SP. Z O.O. satisfaction that, as a result, you have been caused significant undue financial hardship, SPORT INDEX POLAND SP. Z O.O. may, at its sole discretion, refund the Fee to you.

Any refunds of the Fee will exclude the service fee incurred pursuant to clause 5.2.

RIGHT TO WITHDRAW FROM THE CONTRACT

The Participant who has completed the application form for the Event and paid the Event Fee has the right to withdraw from the contract without giving any reason within 14 days of making the payment, but not later than 14 days before the Event. After the expiry of these deadlines, this right expires and ticket refund is excluded in any case (this also includes the add-on)

To exercise the right to withdraw from the contract, it is necessary to inform the Organizer Sport Index Poland Sp. z o. o. about your decision. Such a decision should be reported by e-mail to: hello@hyrox.pl. The return will be made within 14 days from the date of notification of the desire to withdraw from the contract.

In the event of withdrawal from the contract, the Fee for participation in the event will be refunded. The service fee (the so-called system fee) is non-refundable.

PARTICIPATION / INFRINGEMENT RISK, LIABILITY, LIMITATION AND DISCLAIMER OF LIABILITY

Participation in any Event is at your own risk and requires that you are healthy and in good physical condition. It is your responsibility to check your health beforehand. With your registration, accreditation and participation, you expressly declare that you are aware of the specific dangers of the Event and that there are no health concerns regarding your participation.

By registering for any Event, you acknowledge that you can get injured or infected with

viruses during the Event in the course of your participation.

Subject to clause 9.4 of these T&Cs, and to the maximum extent permitted by law, SPORT INDEX POLAND SP. Z O.O. hereby excludes any liability for loss, damage or injury to you and/or your property arising under our contract or in connection with any HYROX event, including any indirect or consequential loss or damage, such as loss of enjoyment or travel or accommodation costs, regardless of whether the loss or damage: (i) would arise in the ordinary course of events; (ii) is reasonably foreseeable; or (iii) is in the contemplation of the parties, or otherwise.

Notwithstanding any provision in these T&Cs, the Local Organizer does not seek to exclude or limit its liability (i) for fraud or fraudulent misrepresentation; (ii) for death or personal injury caused by the Local Organizer’s or its officers’, employees’ or agents’ negligence, gross negligence or intent; (iii) damages of other financial loss caused as a consequence of our gross negligence or intent, or (iv) for any other matter for which it is not possible to exclude or limit liability by Applicable Laws (including your statutory rights and rights as a consumer).

We assume no liability for lost clothing, valuables and equipment belonging to participants that were not handed over to us for safekeeping. You should therefore be insured accordingly.

Insofar as SPORT INDEX POLAND SP. Z O.O. liability is excluded or limited, this also applies to the personal liability of its employees, representatives and vicarious agents.

PRIVACY AND DATA PROTECTION, PHOTO AND IMAGE RIGHTS

You acknowledge and agree that SPORT INDEX POLAND SP. Z O.O. may use any information provided by you for the following purposes:

performance of its services under the terms of these T&Cs (including but not limited to the share of athlete’s adaptations with ticketing and race direction management) and enforcement of the Local Organizer’s legal rights

to publish information relevant to participants’ finishing times in the Events;

to send you health and safety and other relevant information relating to the Events;

to notify you of events, activities, publications and services that may be of interest to you should you consent to receiving these from SPORT INDEX POLAND SP. Z O.O. ;

to notify you of any amendments to these T&Cs and/or any of the Events in accordance with clause 1;

to comply with the Applicable Laws.

The Local Organizer is entitled, either itself or through authorized third parties, to make

audio, audio-visual recordings and/or stills/photographs of the Events as well as record

the name, image and voice of the participants during the course of the competition,

including the warm-up, the finishing as well as the award ceremony (collectively “Media

Content“) without any obligation for compensation. The Media Content shall clearly

qualify as sports competition content thereby generally excluding any individual portraits

or close-ups of participants or spectators. The Local Organizer, its affiliated enterprises,

and/or its authorized third parties may use such Media Content for documentation,

information and advertising purposes in all media on a world-wide basis for a period of

two (2) years thereafter and allow all official HYROX partners and/or sponsors the same

use and application.

The Local Organizer shall use best efforts to ensure that the Media Content produced at the Events will only be used in connection with HYROX, even if passed on to authorised third parties.

The Local Organizer has the right to store, use, broadcast, display and/or reproduce all Media Content on all media, including but not limited to radio, television, cinema, at events, on data carriers or on the Internet to be published without restriction. This also includes the right to make changes, edits, interruptions, deletions or other modifications to the Media Content and to use it without restriction. SPORT INDEX POLAND SP. Z O.O. may transfer these rights to third parties.

You hereby approve the publication of any of the Media Content without any form of reimbursement, compensation, or payment if you are mentioned, depicted or reproduced on any of the Media Content. For any data protection rights issues please refer to our privacy policy.

Sportograf Digital Solutions GmbH, whose registered office is at 170 Süsterfeldstrasse, 52072, Aachen, Germany (“Sportograf”) will digitally photograph HYROX on the Local Organizer’s behalf. In addition, Sportograf offers you the opportunity to purchas competition pictures from it. You may also purchase a photo package from the Local Organizer when making your HYROX booking as add-on to your registration. In this case you will enter into an agreement with us. You consent to the Local Organizer sharing any of your data with the Sportograf and agree to be contacted by the Sportograf in relation to your participation in the Event. The Local Organizer shall require Sportograf not to share your data with any party other than itself for marketing purposes.

In relation to medical matters, you agree that:
- your personal information may be stored, used and disclosed by Sport Index Poland sp. z o.o. in connection with the organisation and administration of the Events and for the compilation of statistical information. If you become ill during or after an Event and/or receive medical attention or treatment either from medical staff, other medical service providers to the Events as contracted by Sport Index Poland sp. z o.o., or any doctor or hospital, you authorise such persons to provide details (including details of medical treatment) to Sport Index Poland sp. z o.o. or others authorised by them;

you consent to medical assistance and/or medical care being given to you in the case of illness, injury or an emergency situation, should this occur during an Event, such assistance to be given by Sport Index Poland sp. z o.o., its employees, contractors or other trained personnel conducting the Events (which may include the use of anaesthetics).

While within our Event premises, you shall neither (i) take, record nor transmit any sound, image nor description of the Event other than for your exclusive, private and domestic use, nor (ii) plan, organize, lead, promote or endorse any commercial activity relating to your, if any, own business or the business of a third party that is not contracted to the Local Organizer or HYROX World in connection with the Event and/or as a HYROX sponsoring partner.

HYROX INTELLECTUAL PROPERTY RIGHTS
- HYROX World is the sole owner of the trademark “HYROX,” and all related intellectual

property rights relating to HYROX – The World Series of Fitness Racing, including but

not limited to any brand logos, guides, documents created by HYROX World as well as

images, audio-visual recordings (e.g., highlights, clips, snippets) produced at the Event

or any authorized third party (together “HYROX IP”).

If not set out otherwise within these T&Cs, you are not permitted to use the HYROX IP

without the express written consent of HYROX World.

You may not use or reproduce the HYROX name or logo in any manner that implies a

partnership, sponsorship, endorsement, or affiliation with HYROX without the express

written consent of HYROX World.

CHARITY PLACES & FUNDRAISING DECLARATION

If participation in support of or on behalf for our charity partner “McMillan” (“Charity”) is

available in respect of the Event and you decide to participate in support or on behalf of

that Charity by purchasing a corresponding Charity Ticket, you acknowledge that: (i)

such participation will incur a cost to the Charity; (ii) such cost and a fundraising model

is agreed in advance between HYROX World and the Charity; (iii) a contract will be

entered into between you and the Charity in such regard (“Charity Contract”). Neither

HYROX World nor any other company affiliated with us (together “HYROX Companies”)

will be a party to the Charity Contract, and in addition to your contract with us and these

T&Cs, your participation in any Event shall also be subject to your Charity Contract; and

(iv) you agree that your participation shall be subject to the following conditions:

you have pledged to fundraise donations to such charity for a minimum

amount as set out in the Event booking form or such other amount agreed by

the Charity (and you shall evidence such fundraising in writing upon HYROX

World’s, other HYROX Companies’ or the Charity’s request);

you consent to any HYROX Company sharing any of your data with the

Charity and agree to be contacted by the Charity in relation to your

participation in the Event. HYROX World shall require the Charity not to share

your data with any party other than with HYROX World or HYROX Companies

for marketing purposes;

if the Event is cancelled by the Local Organiser pursuant to clause 7.1, and

you elect not to rebook for an alternative Event pursuant to clause 7.2, all

monies you have raised on behalf of the Charity will be paid to the Charity;

if the Event is cancelled by the Local Organiser pursuant to clause 7.1, and

you elect to rebook for an alternative Event pursuant to clause 7.2, all monies

you have raised on behalf of the Charity will not be refunded to you, and will

instead apply to the HYROX Event for which you are then registered; and

if, prior to the Event taking place, the Charity elects to terminate its partnership

with HYROX, the HYROX Companies or the Event, your Charity entry to the

Event will remain unchanged.

COMPETITION RULES

The regulations of the HYROX Rulebook apply to each Event (available at: www.hyrox.com). By registering, you accept these regulations as binding.

GENERAL

These T&Cs have been drafted in the English language and may be translated into other languages. In the event of any discrepancy between the English and any translated version, the English version shall prevail.

The contract between us constitutes the entire agreement between the parties and no party shall have any claim or remedy in respect of any statement, representation, warranty or undertaking, made by or on behalf of any other party in relation to our contract which is not already set out in these T&Cs.

If any term, condition or other provision of these T&Cs are determined by a court of competent jurisdiction to be invalid, illegal or incapable of being enforced by any rule of law or public policy, it shall be deemed to be deleted from these T&Cs, and all other terminus, conditions and provisions of these T&Cs shall nevertheless remain in full force and effect.

Any person not a party to our contract shall have no rights under the Contracts (Rights

of Third Parties) Act 1999.

The contract between us (including these T&Cs) is governed by the laws of Poland. The parties agree that the courts of Poland have exclusive jurisdiction to settle any dispute arising under or in connection with our contract. Notwithstanding the foregoing:

We reserve the right (exercisable at its sole discretion) to pursue legal proceedings against you in either: he courts of Poland;

13.5.2. you reserve the right (exercisable at your sole discretion) to pursue legal proceedings against us in either: (for Polish residents registered

for an Event in Poland) the courts of Poland; All such proceedings shall be governed and

interpreted in accordance with the laws of the jurisdiction in which those proceedings are issued.

ORGANIZER

Sport IndEx Poland Sp. Z o.o.

Juliana Falata 19A/1,
87-100 Torun, Poland

E: hello@hyrox.pl

Torun, June 2025